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University of Wisconsin-Sheboygan

A Guide to Library & Audiovisual Services for Faculty & Staff

Alphabetical Index:

Note: The contact name given after each item in this guide indicates the person with primary responsibility for that area. If that staff member is not available, other staff may be able to assist.

Acquisitions Procedures: Faculty Recommendations

contact: Jeff Ellair

Items purchased for the collection are selected to support the research and academic needs of students taking courses at UW-Sheboygan. Student needs are identified through reference questions, course assignments, course descriptions, popular research topics, interlibrary loan requests and conversations with instructors. Items intended primarily for faculty or staff research are seldom purchased, but faculty and staff may use the interlibrary loan service to borrow such materials.

Items for purchase are identified through librarians' evaluation of new book reviews and publisher announcements. Faculty recommendations also play a large role in development of the collection. The procedures below are used to help elicit faculty input.

Books

The Library subscribes to the monthly "CHOICE cards," which contain reviews of newly published books and electronic resources (computer software, web sites) intended for the academic audience. Student assistants sort the cards by subject area and prepare them for distribution to the teaching faculty. Faculty are asked to review the cards and make recommendations regarding which titles would be useful for students. The cards are distributed with specific reviewing instructions attached.

CHOICE card reviews represent a very small number of new publications. The librarians also read a number of other review sources, including publisher announcements/advertisements. At times, publisher ads we receive will be routed to you for your recommendation. You are also encouraged to recommend any other materials for acquisition by sending us a note or e-mail with the publication information.

Periodicals

Approximately every five years, we conduct a complete review of all our print periodical subscriptions, soliciting faculty input on the selection of titles. However, your recommendations of titles to add or drop from subscription are welcome at any time. Factors such as cost, usage, availability of indexing, and which titles we already have access to in print or online format assist in making final subscription decisions. You can see complete listings of our print and online periodical subscriptions via the web site at: http://sheboygan.uwc.edu/library/periodicals/

Audiovisual Items

The library has a small but growing collection of audio CDs, DVDs, and videotapes. Recommendations for acquisition of such materials are welcome; the same factors of relevance/usability to students (mentioned above) help guide final decisions.

Any questions regarding the acquisitions budget or final purchasing decisions may be directed to Jeff Ellair.

Research Instruction & Library Orientation

contact: Dyan Barbeau

Knowing how to effectively locate, evaluate, organize and use needed information, also known as information literacy, is an important skill in today’s society. Teaching students to master these skills is integral to the University's mission, and is one of the most important tasks of an academic library. It is possible to integrate such instruction into every course, usually through assignments. If you would like assistance building information literacy skills into your courses, please contact Dyan Barbeau. You may also wish to review two related guides recently created by a group of UW Colleges librarians: Five Highly Effective First Year Library Assignments and Critical Evaluation of Internet Resources.

Dyan also teaches research instruction and/or library orientation sessions as a guest instructor for your classes (typically in the Library's computer lab). To schedule such a session, please contact Dyan Barbeau 10 days before the desired date of the instruction. Please observe the following guidelines to allow for the most effective instructional sessions:

  1. Instructors are required to attend the library session with their students. Your presence sends a strong signal to students that the material covered is important to their success in your course. If for some reason you cannot attend a scheduled library session, Dyan will reschedule it for when you can attend with your class.
  2. Plan to stay for the entire session. Students tend to behave better when you are present in the room. Your comments and questions during the session are invaluable to tailor the class to suit your students' information needs. Dyan will also often be covering new resources and/or new ways of using existing resources that you have not learned about before.
  3. Please send Dyan a copy of the relevant research assignment at least seven days before the date of instruction.
  4. Please also try to schedule library instruction near the due date of the relevant assignment. For example, if you typically allow four weeks for students to complete a research assignment, schedule library instruction four weeks before the assignment's due date. If the assignment requires less research, schedule the session closer to the due date. Students tend to pay attention to research instruction if they know they will soon need to use this knowledge.

Research Instruction Classroom/Computer Lab

contact: Dyan Barbeau

A hands-on research instruction classroom with 36 computers and an instructor’s station is located in Room 1120 of the Library. When the classroom is not scheduled for research instruction sessions and no other teaching lab is available, it may be used by faculty and staff for other courses. Reservations are required; contact Zach Orr. To schedule Library Instruction sessions in the lab, contact Dyan Barbeau. When the room is not in use for instruction, it serves as the campus general access computer lab for students.

Research Assistance

contact: Dyan Barbeau

Librarians are available to assist you with your own research. Stop in the library to request help or contact Dyan Barbeau to set up an appointment. We cannot do extensive research for you, but we will assist you as needed in conducting your own research.

Online Research Tools / Databases

contact: Dyan Barbeau

As a UW Colleges faculty/staff member, you have access to a broad array of online research databases. Through UW System and UW Colleges purchases, we maintain access to electronic resources such as full text periodical indexes and online journals and books. See our web site (http://sheboygan.uwc.edu/library/) for further information about these resources. In addition to on-campus access, most of these resources are also available from off-campus via the Colleges proxy server. Select the resource you wish to use via our web site and when prompted, enter your campus network username and password (same as you use to log-on to campus computers or connect to your e-mail). If you don't know your network username and password, contact campus IT staff at 459-4422 or email shbIT@uwc.edu.

Library Web Site

contact: Jeff Ellair

The Library's web site (http://sheboygan.uwc.edu/library/) is intended as a guide to research and the various research tools available to UW-Sheboygan students, faculty, and staff. It also provides information about Library services and policies, links to lists of course reserve and other Library materials, links to recommended web sites, and contains guides for how to cite resources.

Library Collection / Holdings

contact: Jeff Ellair

The library collection has been developed to serve the needs of freshman/sophomore liberal arts undergraduate students. Current holdings consist of 40,000 book volumes and 80 periodical titles available in print, supplemented by a significant number of journal subscriptions available online. There is also a limited number of audio CDs, DVDs, and videotapes. All material in the Library can be found by searching the UW Colleges Library Catalog (http://collib.wisconsin.edu/vwebv/searchAdvanced). We also maintain listings of our print and online periodical holdings, available on the web site at: http://sheboygan.uwc.edu/library/periodicals/

Circulation Services

contact: Karen McArdle

Faculty and staff are granted generous circulation privileges. Books and journals may be checked-out for four months, though we ask that you return them sooner when you are finished using them. We may request that you return material at any time if a student is requesting it for his/her use. Other materials in the Library collection (audio recordings, videorecordings) may be checked-out for various loan periods. Materials in the reference collection typically do not circulate out of the Library, but if you need an item for a short duration for classroom demonstration or another special need, please ask. Though a campus ID is not required for you to check-out library materials, using one may speed the transaction time; you may also wish to have one for other purposes. IDs can be obtained from the Student Services Office. Without an ID, simply bring the materials you want to check out to the circulation desk, provide your name and indicate you are a faculty/staff member (if the attendant doesn't recognize you).

Library Card / ID

contact: Karen McArdle

A campus ID or library card is not required for you to check-out our materials, though one could speed the transaction time. You may also wish to have one for other purposes. IDs can be obtained from the Student Services Office. Without an ID, simply bring the materials you want to check out to the circulation desk, provide your name and indicate you are a faculty/staff member (if the attendant doesn't recognize you).

You will be prompted for your ID or barcode number when using interlibrary loan/universal borrowing online services. This is a 10-digit number appearing on the campus ID card. If you don't know your ID number, please contact library staff and we can supply it.

To use licensed research databases from off-campus, you will be prompted to enter a username and password. This is the same information you use to log-on to campus computers or connect to e-mail. If you don't know your network username and password, contact campus IT staff at 459-4422 or email shbIT@uwc.edu.

Interlibrary Loan

contact: Karen McArdle

We provide a full complement of interlibrary loan (ILL) services to faculty, staff, and students which can provide access to books, journal articles, and other materials not available in our library. Books and AV materials available at other UW campus libraries can be requested directly through the library catalog via a procedure known as "universal borrowing." Other materials are available by initiating a request in the ILLiad system. Please see the instructions and further information about these services at http://sheboygan.uwc.edu/library/interlibraryloan/.

Privileges at Other UW Libraries

contact: Dyan Barbeau

As a University of Wisconsin faculty/staff member, you have direct borrowing privileges at all the other UW campus libraries as well. Specific policies and procedures may vary, but each library should allow you to check-out their materials directly when visiting their campus. To be assured of service, obtain a UW Sheboygan ID card from our Student Services Office and take it with you. You can return materials you borrow directly from another campus by taking them back to that campus or we can return them for you via the UW library delivery service.

You also have access to other UW library materials, without traveling to other campuses, via Interlibrary Loan services. See the information about those services above.

Course Reserves

contact: Karen McArdle

Books, journal articles, tests, other print items, and audiovisual items may be placed on reserve in the library for use by your students. Materials are generally placed on reserve for limited circulation periods so that all students in a course will have ready access to them.

To place an item on reserve, bring it to the library, supply the course name and number, and identify the length of circulation period desired. Choices for circulation period are the following: 2-hour use (no overnight), one-day use (item due any time on the day following check-out), three-day, and seven-day use. If you so indicate, we can also explicitly state that 2-hour reserve items are to be used only in the library. Please submit materials for reserve a minimum of 24 hours before students in the class will need them; at the beginning of a semester, at least 2 days lead time is preferable.

Material owned by the library (books in the collection, journal issues, etc.) can also be placed on reserve at your request. If you plan to give a course assignment that will cause a number of students to be looking for the same items (e.g. a specific play or essay), please let us know. If we are aware of this and can put these items on reserve, more students can be satisfactorily served rather than a few students checking out all the material for a longer period of time.

Some materials are automatically removed from reserve after the semester; others remain on reserve until you request they be removed. Please make your removal requests to library staff so that the appropriate records may be updated; do not remove items yourself.

While we try to prevent theft and non-return of reserve and all other materials, we cannot guarantee security. Fines are levied for overdue reserves, replacement charges are levied for unreturned materials, and blocks are placed on students' library accounts. By placing a personal item on reserve, you accept the possibility that it could be checked-out and not returned. The Library is not responsible for stolen/unreturned items.

Electronic Reserves

contact: Jeff Ellair

Library staff also maintain "electronic reserves" or "e-reserves" on the web site (http://sheboygan.uwc.edu/library/reserves/). We will post all shorter-length items (articles, book chapters, tests) that are in the Library’s reserves collection to this electronic reserves site as well, for students who may find this access method more convenient. These items are accessible from off-campus as well as on-campus. Materials protected by copyright are password-protected so that only authorized students/staff can access them.

Library Hours

contact: Jeff Ellair

Library hours during the academic year are 8am-8:30pm Monday-Thursday, 8am-4:30pm Friday, 5pm-9pm Sunday (Oct.-Dec. and March-May only), and closed on Saturday. Hours during Winterim session, summer term and campus breaks are posted ahead of time. Current hours are always posted at the Library entrances and on the library hours web page (http://sheboygan.uwc.edu/library/hours/). Feel free to call at any time; voice mail will pick-up if we are unavailable and we will return your call as soon as possible.

Audiovisual Equipment

contact: Jeff Ellair

Library staff also serve as the campus’s "media services" department, for limited (older) pieces of equipment. We oversee the campus inventory of overhead projectors (the portable units used for transparencies), portable TV/VCR/DVD player units (the non-flat screen sets), and slide projectors. Please contact us with any questions regarding the use of the equipment, and notify us if something is not working properly.

Overhead Projectors

contact: Jeff Ellair

The inventory of overhead projectors (for transparencies) is sufficient to allow one projector in each classroom on campus where there is not a permanent ceiling-mounted projector and document camera. Please do not move the portable units from one room to another. Let us know if bulbs need to be replaced. Some of the projectors have a spare bulb installed, so that rotating a lever (under the panel in the lower left top of the unit) will provide a fresh bulb. If you are able to change to a spare bulb, please still notify us of the burned-out bulb so that we may replace it. If you need an overhead projector for a room where there is not one (Commons, gym, etc.), contact Jeff Ellair to make arrangements. We also have two portable projectors (of moderate quality) if you need to take equipment for an off-campus presentation. In rooms where there are ceiling-mounted projectors and document cameras, that equipment should be used rather than portable overhead projectors. A member of the Instructional Technology department can provide training or assistance with that equipment.

TVs / VCRs / DVD players (non-flat screen sets)

contact: Jeff Ellair

The media services inventory consists of 5 portable TVs/VCRs/DVD players on carts. These are kept in classrooms across campus (see below) where there are not ceiling-mounted projectors and permanent AV equipment. To arrange for classroom use of the portable equipment, please follow the self-reservation procedures below. In rooms where there is permanent equipment installed, please use that equipment instead; a member of the Instructional Technology department can provide training or assistance with that equipment. The IT department also has mobile flat-screen TV sets with DVD and/or Blu-ray disc player; contact them about use of that equipment.

Reservation procedures for library's TVs /VCRs / DVD players (non-flat screen sets):

  1. As soon as you anticipate needing a portable TV/VCR/DVD player, fill-out a reservation sheet (available on the TV/VCR/DVD player carts) and post it on the cart.
  2. When you're ready to use the equipment, move it to the room where you need it. If there are no other reservations on the cart that occur before the time you need it, you can move it to your room at any time you wish ahead of time.
  3. If there is a sheet on the cart for a specified room and time (that doesn't conflict with yours), please make sure the unit gets back to that room when you're done with it.
  4. Do not assume that because there often is a portable set in your classroom it will always be there. Follow the procedures and attach a reservation sheet so that others know when you need it.

The portable TV/VCR/DVD players are most often found in classrooms 3105, 3107, 3109, 5120, 5121, and the gym. Reserving the set closest to your needed location is easiest. If you have difficulty locating a set, contact us. To use these TVs/VCRs/DVD players in other buildings (Fine Arts, Phy Ed), either use the self-reservation procedure or contact us.

Slide Projectors

contact: Jeff Ellair

We have one slide projector kept in the library available for check-out as needed. Come to the circulation desk to check-out a unit when needed, or ensure availability by making a reservation ahead of time. Please return the projector promptly after use so that it is available for others. Make special arrangements with Jeff if you need a projector for an extended period of time.

Other Equipment

We also have a separate DVD player and a film projector available for check-out from the library. Other computer-related equipment is handled by campus computer/instructional technology staff. A video camera may be available by contacting the Communication/Theatre Arts Department.

Library Staff

Library staff include Jeff Ellair, Dyan Barbeau, and Karen McArdle, as well as several student assistants. In a library our size, each staff member is somewhat involved in each functional area, but specific responsibilities are as explained below.

Jeff Ellair, Library Director (83% position), Reports to Campus CEO/Dean
phone: 459-6679 / e-mail: jeffrey.ellair@uwc.edu
Responsibilities: Library Administration, Collection Development, User Assistance, Web Site Maintenance

Jeff has been Library Director at UW Sheboygan since July 1994. A Michigan native, he holds a Master of Information and Library Studies degree from the University of Michigan (Ann Arbor) and a Bachelor of Arts degree (with a major in music) from Hillsdale College.

Dyan Barbeau, Reference & Instruction Librarian (83% position), Reports to Library Director
phone: 459-4410 / e-mail: dyan.barbeau@uwc.edu
Responsibilities: Research Instruction, User Assistance, Collection Development

Dyan joined University Library in October 2010. She earned a Bachelor of Arts degree and a Juris Doctor degree from UW-Madison, and completed her Master of Information Studies degree at UW-Milwaukee.

Karen McArdle, Library Services Assistant-Advanced/Lead (half-time position), Reports to Library Director
phone: 459-6681 / e-mail: karen.mcardle@uwc.edu
Responsibilities: Interlibrary Loan, Circulation, Reserves, Book Orders/Processing, User Assistance

Karen came to University Library in November 2000. She holds an Associate Degree in Applied Science from Gateway Technical College in Kenosha.

Got Questions? Please visit or call at any time, (920) 459-6625.
Last Updated: 9/4/12
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